Overview
When a stage automation sends a self-schedule request and Guide auto-creates a follow-up scheduling task, you can choose who receives that task on the Send self-schedule request workflow step.
Who can use this
Recruiters and coordinators who configure Aria 1.0 stage automations for jobs where self-schedule requests are sent automatically and Guide creates a scheduling task for the follow-up work.
How to configure it
Open the job's interview plan and edit the stage automation workflow.
Select the Send self-schedule request step.
Scroll to Assignee — it appears above Aria preferences (Copilot / Autopilot).
Choose Workflow actor, a specific teammate, or a scheduling queue.
Save the workflow.
The default for a new self-schedule step is Workflow actor — the user context running the automation.
How it works
When stage automation sends the self-schedule request, Guide creates a scheduling task for the follow-up scheduling work. The task assignee (or queue) matches what you configured on the workflow step.
If you send a self-schedule request manually (outside stage automation), task assignment follows the existing manual behavior and does not use this workflow setting.
Limitations
Assignee applies to tasks created when automation sends the self-schedule request, not manual sends.
Reschedule flows may use the assignee from the original scheduling task rather than the workflow queue setting.