📬 How Interviewer Invites Are Sent
When an interview is confirmed, Guide automatically creates an event on the interviewer’s calendar and sends them their invite via email.
These invites:
Are created on the interviewer’s own calendar (unless you select a different default calendar)
Include a calendar title, location/video link, and participant details and a link to any relevant ATS details
RSVP statuses are tracked within Guide and on the calendar event itself.
To preview an interviewer's invite:
✏️ Editing Interviewer Calendar Templates
Calendar event templates can be edited directly during the send step:
In the Review + Send screen, click the event title or body preview
Edit the template using available tokens (e.g. {{candidate.first_name}}, {{interview.stage}})
Save changes — Guide will remember your latest version for next time
Pro-tip: you can select a Guide or Greenhouse interview confirmation template to populate the custom instructions field
Custom instructions will be included in the calendar invite and dfescription above the auto-populated interview information.
🧠 Tips
Tokens can pull in details like recruiter names, candidate prep links, or interview stage
Using templates from Greenhouse or Guide for custom instructions: these templates are separate from email templates (they apply to calendar events only)