💡 How to Use Tokens
Tokens in Guide automatically pull relevant details into your emails and calendar invites — things like candidate names, interview dates, and interviewer titles. You can insert them by typing the $ symbol or by clicking the Insert Token button in the message editor.
You can insert tokens into:
Candidate emails
Interviewer emails
Calendar invites
💡 How to Insert a Token
In any message editor inside Guide:
Start typing the '$' symbol to trigger the token list
OR
Click the Insert Token button at the bottom of the message editor
✅ Full List of Supported Tokens in Guide
$coordinator.title — The coordinator’s title (e.g., “Recruiting Coordinator”)
$coordinator.name — The coordinator’s full name (e.g., “Amanda Wilson”)
$coordinator.name First name — The coordinator’s first name (e.g., “Amanda”)
$coordinator.name Last name — The coordinator’s last name (e.g., “Wilson”)
$recruiter.title — The recruiter’s title (e.g., “Senior Recruiter”)
$recruiter.name — The recruiter’s full name (e.g., “Jenny Lee”)
$recruiter.name First name — The recruiter’s first name (e.g., “Jenny”)
$recruiter.name Last name — The recruiter’s last name (e.g., “Lee”)
$candidate.name — The candidate’s full name (e.g., “Taylor Swift”)
$candidate.name First name — The candidate’s first name (e.g., “Taylor”)
$candidate.name Last name — The candidate’s last name (e.g., “Swift”)
$candidate.phone — The candidate’s phone number (if collected during booking)
$company.name — Your company’s name as defined in Guide (e.g., “Good Health”)
$interviews.first.date Start Time — The start time of the first scheduled interview
$interviews.first.date Time Range — The full time range of the first scheduled interview
$interviews.first.interviewer.first.name — The first name of the first interviewer in the loop
$interviews.first.interviewer.first.name First name — (same as above, explicit label)
$interviews.first.interviewer.first.name Last name — The last name of the first interviewer
$interviews.first.interviewer.first.title — The job title of the first interviewer
$interviews.first.interviewers — A full list of all interviewers in the first scheduled interview
$interviews.first.interviewers First names — A list of first names of those interviewers
$portal.link — A unique link to the candidate’s personalized prep portal
$hiringManager.title — The hiring manager’s title (e.g., “Director of Engineering”)
$hiringManager.name — The hiring manager’s full name
$hiringManager.name First name — The hiring manager’s first name
$hiringManager.name Last name — The hiring manager’s last name
$interviews.interviewers First names — The first names of all interviewers in the full loop
$interviews.timerange — The full time range covering all interviews
$interviews.timerange Start Time — The start time of the first interview in the loop
$interviews.timerange Time Range — The combined time range of all interviews
$job.listing.link — A direct link to the job listing (e.g., on your careers site)
$job.title — The job title associated with the interview loop
$interviews.last.date — The date of the last scheduled interview
$interviews.last.date Start Time — The start time of the final interview
$interviews.last.date Time Range — The time range of the last scheduled interview
$interviews.last.interviewer.first.name — First name of the last interviewer
$interviews.last.interviewer.first.name First name — (same as above, explicit label)
$interviews.last.interviewer.first.name Last name — Last name of the last interviewer
$interviews.last.interviewer.first.title — Title of the last interviewer
$interviews.last.interviewers — Full list of interviewers in the last interview
$interviews.last.interviewers First names — First names only of the last interview’s panel
$author.name — The name of the person sending the message (e.g., “Jenny Lee”)
$author.name First name — The sender’s first name (e.g., “Jenny”)
$author.name Last name — The sender’s last name (e.g., “Lee”)