When a recruiter or coordinator schedules interviews from Schedule interviews, Guide creates a scheduling task if the work did not begin from an existing task. The task is assigned to the person who scheduled the interviews and keeps the selected interviews and scheduling settings together for candidate confirmation and later rescheduling.
Complete candidate communication
When any scheduled interview is visible to the candidate, the task stays open for candidate confirmation. From the scheduling-completion dialog:
Update the candidate opens the existing candidate-message composer. Sending the message completes the scheduling task.
I’ll do this later leaves the task open and assigned to the person who scheduled the interviews.
When every interview in the session is internal-only, Guide completes the task automatically because no candidate communication remains. A session containing both candidate-visible and internal-only interviews stays open until candidate confirmation is sent.
If the scheduling flow already has a task, Guide continues using it instead of creating a duplicate.
Interviewer declines
The task keeps the scheduled interviews connected to the existing rescheduling workflow. If your organization uses automatic rescheduling, Guide can use that task when an interviewer later declines.
Limitations
Guide creates tasks only for interviews scheduled after this behavior is available. Existing scheduled interviews do not receive tasks retroactively.
An interviewer decline does not create a separate rescheduling task while the original scheduling task remains open for candidate confirmation.
If scheduling creates interviews but reports downstream errors, Guide leaves the task open for follow-up instead of completing it automatically.