šļø Managing Your Scheduling Preferences
The Scheduling Preferences page helps you define your availability, self-scheduling rules, and flexible meeting handling in Guide. These settings ensure that interview scheduling works smoothly for your preferences and availability.
Below is a breakdown of each section and how to configure it:
š Availability
Purpose: Set your working hours and interview capacity.
1.Timezone
Use the dropdown to select your current timezone. This will ensure your working hours and bookable hours are displayed correctly.
2. Working Hours
Set your daily working hours by selecting a start time and end time for each day (MonāFri).
You can mark a day as Unavailable if you do not wish to receive interviews on that day.
Click the reset icon š next to each row to quickly reset that dayās settings.
3. Interview Limits
Max interviews per day: Set the maximum number of interviews you are willing to take per day.
Max interviews per week: Define the weekly limit to avoid overload (e.g., 3).
š¤ Self-Scheduling Settings
Purpose: Define when Guide can auto-schedule interviews on your behalf.
1. Bookable Hours
These are the times when Guide can automatically book interviews for you.
Set your start and end time for each weekday.
Mark any day as Unavailable to block self-scheduling.
2. Buffer Time
Add padding around interviews by setting time before and/or after meetings (e.g., 0ā30 minutes).
3. Minimum Notice
Set how much advance notice is required before a candidate can be scheduled (e.g., 2 hours).
4. Rolling Date Range
Choose how far into the future candidates can see and book your availability (e.g., 14 calendar days).
š§ Flexible Meetings
Purpose: Allow certain calendar events to be ignored by Guideās scheduling logic.
1. Organization Flexible Meetings
If toggled on, Guide will recognize certain recurring keywords (e.g., āOffice hoursā, āStand-upā) and schedule interviews over those events without conflict.
2. My Flexible Meetings
Add any custom meeting titles that you personally use which shouldnāt block scheduling.
Example: "1:1", "Lunch", "Focus Time"
ā Summary
Make sure to:
Align your Working Hours and Bookable Hours with your actual availability.
Use Buffer Time and Interview Limits to avoid burnout.
Leverage Flexible Meetings to maximize schedulable time without disrupting your calendar routines.
Need help configuring this? Reach out to the Guide team for troubleshooting tips.