Create a Google Group and Add Members:
Go to Google Groups (groups.google.com) and click Create group.
Enter a Group name (e.g., Interview Schedulers or Recruiting Team).
Choose a Group email your team will recognize.
Click Next.
Set privacy and posting settings
Under Who can join group, select Anyone in the organization can join.
For Who can view conversations, choose Entire organization.
For Who can post, set it to Entire organization (so schedulers can post/manage).
For Who can view members, select Entire organization.
Click Next
Add members and finalize
Add the team members who need scheduling permissions into Group members.
Add any admins into Group managers if needed.
Keep Directly add members enabled to auto-add them.
Click Create group to finish.
Create a Calendar with Group Permissions:
In Google Calendar, click the "+" next to "Other calendars" and select "Create new calendar".
Name it something like "Interview Calendar" or "Candidate Interviews".
In calendar settings, go to "Share with specific people or groups".
Add your Google group email address.
Grant "Make changes and manage sharing" permissions to the group (this allows creating, editing, and deleting events).
Configure Organization Settings in Guide:
Go to your Organization settings in Guide.
Open Scheduling defaults.
Under the "Default calendar for candidate invites", select the shared calendar you created.
Click Save to apply your changes.
You're all set!
Once this is configured, Guide can reliably create and manage interview events for candidates using your shared calendar and Google Group permissions — no individual setup required for each scheduler.