š§āš¼ View and Search Users
From the Users tab in Organization Settings, you can:
View a full list of all users in your Guide workspace
Use the search bar at the top to filter by name or email
See each personās current assigned role (e.g. Interviewer)
š By default, all users sync automatically from your connected ATS (like Greenhouse or Ashby). Each synced user is assigned the Interviewer role, which has the lowest access permissions.
ā Invite New Users
To manually add a teammate:
Click the Invite button in the top-right corner.
Enter their work email address.
Assign a role (e.g. Interviewer, Coordinator, Admin) when prompted.
āļø New users will receive an email invite to activate their Guide account.
š¤ View and Edit User Profiles
Click any user to open their profile drawer, where you can:
See upcoming interviews assigned to that user
View or assign training paths
Edit their candidate-facing profile (the version candidates will see)
This profile can include:
Full name
Role (e.g. āCreative Directorā)
Pronouns
Profile photo
Short bio
URL (e.g., LinkedIn)
Optional video introduction (YouTube or Loom)
š§© If your team has the Slack integration enabled, Guide will auto-populate each userās name, title, and profile image using their Slack profileāso profiles wonāt start blank.
āļø Edit Profile or Scheduling Preferences
To update internal or availability-related info:
Click the three-dot menu (āÆ) in the userās profile drawer
Choose between:
Edit profile (to update name, title, bio, etc.)
Edit scheduling preferences (to adjust their working hours, limits, and buffer time)
Save changes when finished
š Scheduling preferences affect when Guide can book interviews for this person. Profile info is what candidates will see.
ā Tips
Users added via ATS sync wonāt receive Guide access until manually invited.
Encourage your team to personalize their profilesābios and videos help humanize the experience for candidates.
Use roles to manage permissions and access throughout your workspace.