🧠 Why Manually Add Availability?
Sometimes candidates share their availability via email, phone, or Slack — not through the self-scheduling link. Instead of going back to request it again, you can manually add their times directly into Guide.
Once added, Guide’s automation will kick in just like it does for self-submitted availability:
Matching against interview requirements
Respecting load balancing, preferences, and scheduling limits
Triggering Aria to propose interview slots
🛠️ How to Add Availability Manually
You can do this in one of two places — both within the scheduling task inside the Guide panel.
✅ Option 1: Click the “Add manually” button directly from your scheduling task
Open the candidate’s scheduling task in Guide
Scroll to the Candidate Availability section
Click Add manually
✅ Option 2: Use the dropdown next to the availability request
Click the “Waiting” dropdown in the availability request module
Select Add manually from the menu
📅 What Happens Next?
Once you enter the candidate’s availability:
Guide will treat it just like self-submitted times
Aria will begin scanning for qualified panels based on your interview plan
You can preview and approve a proposed schedule (or adjust as needed)
💡 Tips
You can enter time windows across multiple days
All entries must be in the candidate’s time zone (shown in the task)
You can still send a follow-up request later if their availability changes